Custom engineered Service & Projects integration

monday.com & HubSpot integration

Custom engineered for your business by SpotDev's accredited developers

Connect monday.com to HubSpot so a won deal creates an item on the right board with the deal's details, and status column changes on that item flow back to the HubSpot deal or company, giving account managers delivery progress inside the CRM.

  • A few weeks, scoped up front typical turnaround
  • API token

Why connect monday.com to HubSpot

When sales runs in HubSpot and delivery runs in monday.com, the handover is usually a message and a copy-paste. Details get lost, the board item and the deal disagree, and account managers have to chase the delivery team for updates their client wants now.

  • Items are created by hand from won deals, so scope, value, contacts and dates on the board do not match the deal record
  • Delivery status lives only on the board, so anyone client-facing needs a monday.com seat and the right board access just to answer a status question
  • monday.com's own HubSpot app syncs contacts, companies and deals. Mapping a won deal to a specific board, group and set of columns, and writing status back, is where custom work starts
  • Boards, groups and columns are configured per team, so a generic connector rarely lands data in the columns your delivery team actually uses

What you can do with monday.com and HubSpot

Flows we build between HubSpot deals and monday.com boards:

  • When a deal reaches closed won, create an item on the delivery board in the correct group, filling column values from deal properties, line items and the associated company and contacts
  • Subscribe to monday.com webhooks (change_status_column_value, change_column_value, create_update) and write the status, owner and latest update back to a HubSpot deal or company property
  • Create subitems for each line item or deliverable on the deal so the delivery plan mirrors what was sold
  • Post a HubSpot timeline note when an item moves to done and open a renewal or upsell task for the account manager

How the monday.com & HubSpot integration works

Two-way sync
Sync direction between monday.com and HubSpot
Real time sync
How often data updates flow
API token
Secure authentication method
Items, Boards, Deals, Contacts
Records kept in sync
Sales Hub
HubSpot hubs supported
A few weeks, scoped up front
Typical time to deploy

Typical setup

  1. Scope systems and data access
  2. Map fields and ownership rules
  3. Dry run against real data
  4. Go live with monitoring

Integration Impact Analysis

With Integration

  • Streamlined operationsAutomated workflows replace manual processes
  • Single source of truthConsistent data across all revenue teams

Without Integration

  • Manual processesTeams managing tools instead of revenue
  • Data silosCritical insights trapped in silos

monday.com & HubSpot integration: FAQs

Does monday.com have an API that HubSpot can use?
Yes. The monday.com platform API is GraphQL, authenticated with a personal API token passed in the Authorization header, and covers boards, items, column values, users and workspaces. Webhooks fire on events such as create_item, change_status_column_value and create_update, which is what lets status reach HubSpot as it changes.
What data can sync between monday.com and HubSpot?
Deals, companies and contacts from HubSpot into board items and column values, and item status, owner, dates and updates back into HubSpot properties. The mapping is per board, so we agree with your delivery team which columns matter and which HubSpot properties they correspond to before anything is built.
How long does a monday.com HubSpot integration take?
A few weeks, scoped up front. Board structures vary a great deal, so the scoping session walks through your boards and the handover as it happens today before the mapping is fixed.
How much does a monday.com HubSpot integration cost?
You get a fixed quote once we have scoped it with you. The main variables are how many boards are involved, whether status flows back to HubSpot and how much logic sits in the handover, such as subitems per line item.

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