Custom engineered Education & Membership integration

Engage MIS & HubSpot integration

Custom engineered for your business by SpotDev's accredited developers

Connect Engage MIS to HubSpot so a school's students, parents, enquiries and enrolments stay aligned between the management information system and the CRM, with mappings, schedules and run monitoring managed in an admin app.

  • API token

Why connect Engage MIS to HubSpot

Independent and international schools that run admissions marketing in HubSpot and pupil records in Engage MIS end up with a family recorded twice, once as an enquiry and once as a pupil, with no link between them.

  • Admissions staff re-enter applicant and parent details into Engage when an offer is accepted.
  • Parent contact updates made in Engage never reach HubSpot, so school communications sent from the CRM bounce.
  • The head of admissions cannot report the journey from first enquiry to enrolled pupil because the two halves live in different systems.
  • Segmenting parents by year group or fee status for HubSpot emails is not possible without an export.

What you can do with Engage MIS and HubSpot

Engage MIS is built by Double First, now part of Tes, and its product page lists a RESTful API. The integration uses that access with an API token and runs on a schedule set in the admin app.

  • An accepted offer in HubSpot creates or updates the pupil and parent records in Engage, so admissions does not re-key the family.
  • Enrolment status, year group and start date from Engage are written to the HubSpot contact, and marketing lists update accordingly.
  • Parent contact detail changes in Engage update the HubSpot contact so communications go to current addresses.
  • The admin app shows each run, record counts and errors, so the school office can check the sync without calling IT.

How the Engage MIS & HubSpot integration works

Direction set per project
Sync direction between Engage MIS and HubSpot
Scheduled sync
How often data updates flow
API token
Secure authentication method
Students, parents, enquiries, enrolments
Records kept in sync
Marketing Hub, Sales Hub
HubSpot hubs supported

Typical setup

  1. Connect HubSpot and Engage MIS
  2. Configure data mappings
  3. Set the sync schedule
  4. Run and monitor synchronisation

Integration Impact Analysis

With Integration

  • Streamlined operationsAutomated workflows replace manual processes
  • Single source of truthConsistent data across all revenue teams

Without Integration

  • Manual processesTeams managing tools instead of revenue
  • Data silosCritical insights trapped in silos

Engage MIS & HubSpot integration: FAQs

Does Engage MIS have an API that HubSpot can use?
Engage's product page from Tes states that it offers a RESTful API alongside a Wonde integration. The API is not publicly documented, so we confirm the endpoints and permissions available to your school with the Engage support team at the start of scoping.
What data can sync between Engage MIS and HubSpot?
Students, parents, enquiries and enrolments. In HubSpot these become contacts, associations between parent and student, and properties such as year group, enrolment status and start date. The direction of each mapping is set in the admin app.
Which school systems does this cover?
Engage from Double First, which Tes now markets as Tes Engage, including its admissions, student profile and contact management modules. Schools on ManageBac have a separate integration.
How much does an Engage MIS HubSpot integration cost, and how long does it take?
Both depend on the scope, in particular whether HubSpot writes into Engage or only reads from it. The timeline is set at scoping and we give a fixed quote after a scoping call.

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