Custom engineered Accounting & Finance integration

QuickBooks & HubSpot integration

Custom engineered for your business by SpotDev's accredited developers

Connect QuickBooks Online to HubSpot so customers, invoices, payments and credit notes stay aligned with the deal, including the invoice sync with VAT that HubSpot's native QuickBooks tools do not offer to non-US accounts.

  • 2–3 weeks typical turnaround
  • £2.5k-£6k typical investment
  • OAuth 2.0

Why connect QuickBooks to HubSpot

HubSpot's QuickBooks Online data sync covers contacts, products, invoices and credit memos and is available on every plan. For a UK firm the catch is tax: HubSpot documents that most non-US QuickBooks versions require synced invoices to carry VAT, that HubSpot invoices cannot be created with tax so non-US accounts cannot use the invoice sync, and that QuickBooks workflow actions are only available to US customers.

  • Payments applied to more than one invoice in QuickBooks do not sync to HubSpot at all
  • Invoices raised in QuickBooks appear in HubSpot but are not associated to a deal automatically
  • Refunds and processing fees are not synced, so the deal never reflects what was actually collected
  • The QuickBooks Online API is authorised with OAuth 2.0 and supports webhooks, so a custom service can move invoice and payment data with VAT intact

What you can do with QuickBooks and HubSpot

The integration reads and writes QuickBooks Online records through Intuit's API and keeps HubSpot deals, companies and custom objects current.

  • Raise a QuickBooks invoice with the correct VAT code from a closed-won deal and write the invoice number back to HubSpot
  • Update the deal and company when an invoice is paid, part-paid or overdue, and stamp the payment date on the deal
  • Record credit notes and refunds against the original deal so revenue reporting in HubSpot matches the ledger
  • For The Daft Company, a virtual assistant provider, SpotDev connected Hubstaff hours, Stripe billing, HubSpot and QuickBooks so billing data synced to QuickBooks for reconciliation and refunds were triggered from HubSpot workflows

How the QuickBooks & HubSpot integration works

Two-way sync
Sync direction between QuickBooks and HubSpot
Webhook sync
How often data updates flow
OAuth 2.0
Secure authentication method
Customers, Invoices, Payments
Records kept in sync
Sales Hub, Data Hub
HubSpot hubs supported
2–3 weeks
Typical time to deploy

Typical setup

  1. Connect OAuth
  2. Select company
  3. Map invoice fields
  4. Test flow

Integration Impact Analysis

With Integration

  • Streamlined operationsAutomated workflows replace manual processes
  • Single source of truthConsistent data across all revenue teams

Without Integration

  • Manual processesTeams managing tools instead of revenue
  • Data silosCritical insights trapped in silos

QuickBooks & HubSpot integration: FAQs

Does QuickBooks Online have an API that HubSpot can use?
Yes. Intuit's QuickBooks Online API is authorised with OAuth 2.0 and OpenID Connect, and Intuit provides webhooks so an application is notified when subscribed entities change rather than polling.
Does HubSpot's native QuickBooks Online sync work for UK companies?
Partly. Contact, product and payment visibility work anywhere, but HubSpot states that non-US QuickBooks accounts cannot use the invoice sync because HubSpot invoices cannot be created with tax, and that QuickBooks Online workflow actions are only available for customers based in the United States. That is the gap a custom build fills.
How long does a QuickBooks HubSpot integration take?
Typically two to three weeks once your chart of accounts, VAT codes and invoice numbering are confirmed.
How much does a QuickBooks HubSpot integration cost?
Most builds sit in the £2.5k-£6k range. Two-way invoice and payment sync with credit notes sits at the upper end.

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Why SpotDev?

HubSpot Diamond Partner

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